MGI Melbourne / MGI Sydney is bound by the Privacy Act 1988 and the National Privacy Principles (NPP’s) which came into effect on 21st December 2001. As part of our commitment to our clients and staff, MGI Melbourne / MGI Sydney has developed this Privacy Statement in order to comply with the NPP’s and Privacy Amendment Act. All staff members at MGI Melbourne / MGI Sydney have a duty to protect the privacy of personal information. Strict policies provide staff with guidelines for collection, storage, use and disclosure of personal information.
This policy is to provide guidance to ensure our adherence to the provisions of the Privacy Act 1988. It is not intended to, nor can it, replace the provisions of the Act itself. If a staff member is in doubt about how to treat personal information in a particular situation, they should refer the matter to the Privacy Officer for clarification and determination.
MGI Melbourne / MGI Sydney may update or modify this privacy statement if and when required according to legal developments. If changes do occur they will be posted at this location. Please visit this website frequently so that you may be aware of the changes.
The Privacy Act deals with “Personal Information”. The Act defines personal information as meaning “information or an opinion (including information or an opinion forming part of a data base), whether true or not, and whether recorded in a material form or not, about an individual whose identity is apparent, or can reasonably be ascertained from the information or opinion”.
1. Collection
MGI Melbourne / MGI Sydney proposes only to collect personal information that is necessary to carry out a legitimate business request; e.g. To complete your annual tax return. When collecting personal information, MGI Melbourne / MGI Sydney will aim to do so in a fair and lawful manner.
Types of information we collect may include the following:
- Company/Client name/Trust Name
- Postal address
- Date and place of birth
- Contact telephone numbers
- Email address
- A.B.N.
- T.F.N.
- Financial and taxation information
The way in which we collect the information may include the following:
- Website
- Surveys
- Over the telephone
- Client meetings
- From our alliance partners
The purposes for which we collect the information may include the following:
- To prepare individual and company tax returns, super funds, trusts and financial statements
- To update and maintain corporate secretarial records
- To meet statutory obligations of our clients
- We may send you information i.e. newsletters that may be relevant to your business or information relating to forthcoming events. If you do not wish to receive this information, please let us know.
When you visit this site, we may collect and store information about your visit on an anonymous basis – i.e. we cannot use this information to identify you. This information may include the time of your visit and the pages you accessed on our site. We collect this information for our marketing analysis and this information will not be passed to any third party.
2. Use and Disclosure
MGI Melbourne / MGI Sydney acknowledges that your personal information is highly confidential and to this end the information collected will only be used only for that purpose which is was collected unless you have consented, the secondary purpose for which the information is being used or disclosed is related to the primary purpose and you would expect such use or disclosure, the use is for direct marketing where we believe the information may be relevant to you and there is provision for you to elect not to receive any future direct marketing material or the circumstances are related to public interest such as law enforcement or public or individual health or safety.
It is our policy not to sell or pass on any personal information that you may have provided to us unless we have your express consent to do so. We may however disclose your personal information where we are under a legal duty to do so.
3. Data Quality
MGI Melbourne / MGI Sydney will endeavour to ensure that the personal information we collect, use or disclose is accurate, complete and up-to-date.
4. Data Security
MGI Melbourne / MGI Sydney will take reasonable steps to protect the personal information we hold from misuse, loss, unauthorized access, modification or disclosure. All staff members are issued with a password upon commencement to ensure that no unauthorized persons can gain access to your personal information. Documents that are of a confidential nature, eg. Financial statements and income tax returns are disposed of by shredder or into security bins.
5. Openness
This Privacy Statement clearly expresses our policy on how we manage personal information. MGI Melbourne / MGI Sydney will make our Privacy Policy available on request and we will let you know what sort of personal information we hold, for what purpose, and how we collect, hold, use and disclose that information.
6. Access and Correction
MGI Melbourne / MGI Sydney aims to give you access to personal information we hold about you on request, unless and to the extent that the access falls within one of the specified exceptions. If access is denied we will provide reasons why. You should anticipate that it might take some time to process your request for access as there may be a need to retrieve information from storage. MGI Melbourne / MGI Sydney has the right to charge you for providing access to your personal information. If you believe that the information we hold is not accurate, complete or up-to-date we will take steps to ensure that the information is corrected.
7. Trans-border Data Flows
Where necessary, your personal information may be transferred to international organizations in order to complete a legitimate business request. This is most likely to be carried out by our International Tax Division.
8. How long is personal information stored for?
Information is kept until it is no longer required for the purpose for which it was collected or as long as is required by law.
9. Contractors
From time to time, MGI Melbourne / MGI Sydney may engage contractors to the business. When we do this we will seek a commitment from the contracting persons that they will treat all personal information they are exposed to in accordance with the Act and this Privacy Statement. All contractors will be required to sign a confidentiality agreement in order to uphold this rule.
10. Sensitive Information
MGI Melbourne / MGI Sydney will not collect sensitive information which includes such things as information about a client’s health, racial or ethnic origin, political opinions or membership of political associations unless the client has consented, it is required by law, or in other special circumstances (e.g. health or public safety).
11. Useful Links To Other Websites
In order to maximize what you get from our website, MGI Melbourne / MGI Sydney has provided you with useful links to other websites. This Privacy statement applies only to the MGI Melbourne / MGI Sydney website. We advise that you read the privacy statements of each organizations website before disclosing any personal information and take no responsibility for the information provided through websites that are linked to our own. We do not use cookies on this site.
12. How To Contact Us
If you wish to discuss any aspect of our policy or what sort of personal information MGI Melbourne / MGI Sydney holds, for what purpose and how it collects, holds, uses and discloses that information, please contact us on ph: +61 3 9521 3000 during business hours, fax: +61 3 9521 3242 or email.